Project Implementation

Alas! We have come to the final topic of Project Management, the project implementation.

In project implementation, there are four steps to consider: project proposal, surveys, training design, and actual training.

First, project proposals should be clearly and concisely written. It should contain the salient points of the project. The objectives should be SMART and an accurate timeframe and budget should be prepared. The project should also be relevant to its target audience.

In order to know what the target audience would want in the project, a reflective survey of what needs to be fins out should be handed out. The learning style, interests, and skills of the respondents should be reflected in the survey. It should be reader-friendly and relevant to the topic. Asking the right questions, therefore, should be prioritized.

The analysis of the survey is important for the training design. SInce the survey reflects the accumulated interests of the target audience, the person in charge of the training design should accomplish a plan that is reflective of their answers. If the audience are visual learners, then more pictures or video presentations should be shown so that the topic and the project will be internalized.

Lastly, the person in charge of the actual training should engage his or her audience to listen to her or follow her instructions. he or she must be bold, persuasive, influential, and accommodating. The said person should exude an aura of authority if people do not want to follow instructions. However, she should also be kind and compassionate to those who cannot follow her pace.

Projects are very vulnerable to risks. When internal and external shocks hit, the project may be paralyzed up to the point of it being non-executable. To manage risks, the team should be able to analyze the probability of the risk happening. If there is an outdoor event, what is the probability of raining during the actual event? Then set contingency plans. It is not enough to have Plan B only. Make more plans, just in case the others would not work. Where would the participants go if it rained?

Every project is a collaborative effort of the support staff, manager, and leader. The leader is good at anticipating events, thereby mitigating and assist risks. The managers, on the other hand, sees the big picture. They set the concrete tasks and plans the activities. They are action oriented and the main motivators. Lastly, the support staff are the foot soldiers of the project. They execute the tasks that needed to be carried out.